Library Rules & Regulations

 

Rules and regulations are based on the latest printed version

 

1.      Application of Library Cards

1.1       All users must show their valid Southern University College Identification Cards (as library card) when enteringthe Library.

1.2       Alumni and visitors can apply for temporary Visitor’s Card at the Circulation Counter for reading reference books, general books and periodicals in the Library without checking them out.

1.3       New staff and students must show their valid Southern University College Identification Cards at the Circulation Counter for log-in registration.

1.4       Visiting scholars can apply for Visiting Scholar’s Card(refer to Visiting Scholar’s Rules).

 

2.      Borrowing Privileges

Category

Type of Material

Item

Loan Period

RenewalPeriod

Lecturer and Staff

Library general books

20

60 days

30 days

MCL general books

10

60 days

30 days

TCM general books

20

60 days

30 days

TCM reference books

5

7 days

7 days

TCM reserve books

8

7 days

Not allowed

Shuxianglou general books

10

60 days

30 days

Ai-Wei general books

6

60 days

30 days

Periodicals (back issue)

8

14 days

Not allowed

Reference books

5

7 days

7 days

Reserve books

8

7 days

Not allowed

Closed stack AV materials

2 (max. 8 copies)

7 days

7 days

Open stack AV materials

2 (max. 8 copies)

7 days

7 days

Current periodicals

 

Borrow within 30 minutes before the library closes and return within 1 hour after the library openson the following day

 

Part Time Lecturer and Staff

Library general books

15

30 days

30 days

MCL general books

8

30 days

30 days

TCM general books

15

30 days

30 days

TCM reference books

2

7 days

7 days

TCM reserve books

5

7 days

Not allowed

Shuxianglou general books

8

30 days

30 days

Ai-Wei general books

5

30 days

30 days

Periodicals (back issue)

5

14 days

Not allowed

Reference books

2

7 days

7 days

Reserve books

5

7 days

Not allowed

Closed stack AV materials

2 (max. 8 copies)

7 days

7 days

Open stack AV materials

2 (max. 8copies)

7 days

7 days

Current periodicals

 

Borrow within 30 minutes before the library closes and return within 1 hour after the library openson the following day

 

Postgraduate

 

Library general books

15

30 days

30 days

MCL general books

8

30 days

30 days

TCM general books

15

30 days

30 days

Shuxianglou general books

8

30 days

30 days

Ai-Wei general books

5

30 days

30 days

Periodicals (back issue)

5

3 days

Not allowed

Open stack AV materials

1 (max. 4 copies)

3 days

Not allowed

Reserve books

1

2 hours with ID deposit

Not allowed

Student

Library general books

10

14 days

14 days

MCL general books

5

14 days

14 days

TCM general books

10

14 days

14 days

Shuxianglou general books

5

14 days

14 days

Ai-Wei general books

4

14 days

14 days

Periodicals (back issue)

4

3 days

Not allowed

Open stack AV materials

1 (max. 4 copies)

3 days

Not allowed

Reserve books

1

2 hours with ID deposit

Not allowed

Visiting Scholar

Library general books or periodicals (back issue)

10

1 day

Not allowed

TCM general books

10

1 day

Not allowed

Shuxianglou general books

5

1 day

Not allowed

 

3.      Renewal period:

Category

Type of Material

Renewal Period

Student

Library general books

14 days

MCL general books

14 days

TCM general books

14 days

Shuxianglou general books

14 days

Ai-Wei general books

14 days

Post-graduate

Library general books

30 days

MCL general books

30 days

TCM general books

30 days

Shuxianglou general books

30 days

Ai-Wei general books

30 days

Lecturer and Staff/

Part Time Lecturer and Staff

Library general books

30 days

MCL general books

30 days

TCM general books

30 days

TCM reference books

7 days

Shuxianglou general books

30 days

Ai-Wei general books

30 days

Reference books

7 days

Open stack AV materials

7 days

Closed stack AV materials

7 days

 

3.1       Users can renew the items for one time. Renewal must be made before or on the last day of the loan period.

3.2       All users have to renew their checked-out items via the library online system. Renewal action will be denied if:

   3.3.1   The item to be renewed is already overdue

   3.3.2   The item has been reserved.

   3.3.3   Loan Privileges have been suspended.

3.4       Teaching staff can apply for Long Term Loan (refer to Long Term Loan).

 

4.      Overdue

4.1       When the loan period of a checked-out item expires, the user’s Loan Privileges will be suspendeduntil the user returns the item including a fine for overdue.

 

5.      Overdue Notice

5.1       The responsibility of returning books on time lies with the borrower. When the loan period expires, an overdue notice will be sent to the borrower. (refer  to Fine)

5.2       Under specific circumstances, the Library reserves the right to recall the checked-out items from the borrower.

 

6.      Fine

6.1       Borrowers with overdue items are subjected to a fine of RM0.50/ book per day and RM1.00/ audio visual copy per day. The fine for each overdue item of temporary ID deposit borrowing is RM1.00 per hour.

6.2       Loan Privileges will be withheld until the fine is settled. The Library reserves the right to take appropriate punitive action against the debtor.

 

7.      Lost books

7.1       Borrowers who fail to return any checked-out items must report to the Library immediately and make a payment of RM5.00 (non-returnable) as processing fee.

7.2       Accumulated fines have to be paid together with the cost for compensation.

7.3       Book replacement :

7.3.1    Replace the lost book with the same book.

7.3.2    If a borrower fails to replace it with the same book, a similar subject would be acceptable, by ensuring that the conditions below are met:

7.3.2.1   It is not in the library’s collections

7.3.2.2   Has legal copyright

7.3.2.3   For latest edition, the price must not be lower than the lost item

7.3.2.4   Hard cover cannot be replaced by soft cover

7.3.3    All replacement books must be approved by the librarian before they are accepted.

7.3.4    For cash compensation, refer to ‘Charges for Lost Material’.

7.3.5    A borrower will be given three weeks’ grace period to buy a replacement book. After this period, the borrower will be charged with the accumulated fines (RM 1.00 per day) counting from the end of the grace period until the day of replacing. 

 

8.      School leavers

8.1       Students who are leaving the school have to return all the checked-out items and settle the accumulated fines before leaving. Otherwise, their certificates will be withheld.

8.2       The Loan Privileges for a leaving staff will beterminated two weeks before their resignation date. All the checked-out items must be returned before leaving. The Libraryreserves the right to request the Department ofAccount and Finance to withhold their salary until all the checked-out items are returned.

 

9.      If a borrower fails to return a checked-out item, the Library reserves the right to take appropriate punitive action againstthe borrower.

 

10.    The regulations and any subsequent amendments shall be approved by the President before they are presented for implementation.   

 

11.    Users who infringe the rules and regulations will lose their Library Privileges. The Library reserves the right to amend these rules from time to time.

 

 

General Rules

1.      Eating, drinking, smoking and use of cell phones are strictly prohibited in the Library.

2.      User who causes disturbance to others or spoils the books and equipment will be asked to leave the Library.

3.      Southern University College Identification Cards are non-transferable.

4.      Bags, briefcases, helmets, umbrellas etc. should be kept in the locker roomat the entrance. Only notebook and stationery is allowed to bring into the Library.

5.      Users are to carry their own personal belongings with them. The Library will not be responsible for any loss.

6.      All users are to be properlyattiredas specified by the school. Slippers and short pants are prohibited.

7.      Users who are found stealing or tearing the books will be forfeited their library privileges and are subject to penalty.

8.      Reservation of seats is not permitted.

9.      All library materials must be kept clean. Defacing or mutilating library materials is an offence.

10.   Library’s discussion rooms can be used by 3 people or above.

11.   Library’s research room is only for staff , lecturers and master students.

12.   Application for the above-mentioned 2 types of rooms can be made at the circulation counter.

13.   Users offending rules are subjected to penalty.

 

The regulations and any subsequent amendments shall be approved by the President before they are presented for implementation.  

 

 

 Rules and Regulations for Periodicals Circulation

1.      All users must show their valid Southern University College Identification Card when checking out materials at the circulation counter.

2.      Bound periodicals, periodicals of Malaysian Chinese Literature Collection, newspapers, soiled books, academic journals and bulletins are non-circulating.

3.      Borrowing privileges:

3.1    Lecturers and staff may borrow 8 back issues for 14 days and they are not renewable. Current Periodicals can be checked out within 30 minutes before the Library closes and need to be returned within 1 hour after the Library opens on the following day.

3.2   Students may borrow 4 back issues for 3 days and they are not renewable. Current   periodicals are non-circulating.

3.3   Postgraduates may borrow 5 back issues for 3 days and they are not renewable. Current   periodicals are non-circulating.

4.      Checked out materials can be returned to the Main Library or TCM Library.

5.      For detailed rules of overdue and overdue notice, fine, lost and school leavers, refer to 28.4, 28.5, 28.6, 28.7 and 28.8 of the “Rules and Regulations of Library”.

6.      Users are accountable for materials checked out with their ID cards and should report noticeable damage before checking out materials at the circulation counter. If an item is returned damaged, the user is liable for charges incurred to repair or replace the item according to the “Charges for Lost Materials”.

7.      Accompanying materials (AV materials such as CD, VCD, and DVD) are to be checked out together with the periodical and not separately.

8.      The regulations and any subsequent amendments shall be approved by the President before they are presented for implementation.

 

 

Charges for Lost Materials

1.     Users shall compensate to the Library for any lost materials, by replacing them with new books or cash according to the book price compensation charges.

2.     The Library will charge 3 times the cost of the lost item. If the original price is lower than the base prices (RM30.00 for Chinese book, RM70.00 for English books, RM20.00 for Malay books), the Library will charge triple of the base price.

3.     If the lost item is a complimentary item or by exchange without any prices, users will be charged for the replacement cost:

Chinese materials at RM40.00 per item, English materials at RM80.00 per item, Malay materials at RM30.00 per item.

4.     If the item’s original price is in foreign currency, compensation is to be made based on the current foreign exchange rate.

5.     If a lost item is one of the copy of a series of books (Books in set), compensation has to be made according to the above methods. If the item cannot be purchased individually, compensation shall be made based on the original price of the whole series of books.

6.     If the item is an out-of-print material, compensation is at ten times of the original price.

7.     Lost books of special edition or specially printed art work will be subjected to particular compensation.

8.     The same rules apply to lost periodicals.

9.    The regulations and any subsequent amendments shall be approved by the President before they are presented for implementation.   

 

 

Codes of Conduct

1.      The codes of conduct are outlined to protect the users’ rights and privileges. Offenders are subjected to loss of library privileges according to the demerit system.

2.      Users should be accountable for their own ID cards as to borrow library’s materials and use the facilities. If the ID card is found, the owner will be informed to collect on his/ her own behalf.

3.      Users should be attired and behave properly. Users are not allowed to enter non-open area.

4.      Food, drinks and pets are not allowed to be brought into the library. Silence must be observed. Mobile phones should be switched to silent mode.

5.      Some library’s computers are provided for library users to access library’s network informationand cannot be used for other Internet connection. All the computers shall not be used to access pornographic websites and to playcomputer games.

6.      Users shall not remove or reserve the seats. Users are to take away their belongings when they leave. The Library is not responsible for any loss.

7.      Library’smaterials and equipment should be maintained in good condition. Any damages found shall be compensated according to relevant rules of the Library.

8.      Library’smaterialsand resources should not be removed fromthe audiovisual area andthe Librarywithout following the borrowing procedure.

9.      Demerit system: First offender’s name will be recorded in the Library Record Book, demerit 1 pointandbe given verbal warning. Besides the punishment below, therepeatoffender’s name will be shown on the Library’s notice board.

9.1      If theoffender has 2 demerit points, their  borrowing privileges will be suspended for 3 months.

9.2      If theoffender has 3 demerit points, their  borrowing privileges will be suspended for 12 months.

10.   Besides the above punishment, a seriousoffender, who has had 3 demerit points, or is found stealing, damaging books and facilities of the Library, will be reported to Student Affairs Office,their Head of Department and Student Disciplinary Committee, if necessary.If the offender is an outsider, he/she will be reported to the police.

11.   The librarians shall record all the misconducts and the dealings in the “Violation of Rules in Library” record book for future reference.

12.   The regulations and any subsequent amendments shall be approved by the President before they are presented for implementation.   

 

 





 
 

Southern University College Library

PTD 64888, 15KM Jalan Skudai,

P.O.Box No. 76,

81300 Skudai, Johor.


07-5586605 (Ext. 120)


libref@sc.edu.my

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