1. Library Membership:
All lecturers, staff and registered students are automatically members of the library. Alumni and the general public are also eligible for external library membership.
2. Borrowing Privileges:
|
Category
|
Type of Materials
|
Item
|
Loan Period (days)
|
Renewal Period (days)
|
|
Lecturer and Staff
|
Library general books
|
20
|
60 days
|
60 days
|
|
MCL general books
|
10
|
60 days
|
60 days
|
|
TCM general books
|
20
|
60 days
|
60 days
|
|
TCM reference books
|
5
|
7 days
|
7 days
|
|
TCM reserve books
|
8
|
7 days
|
Not allowed
|
|
Shuxianglou general books
|
10
|
60 days
|
60 days
|
|
Ai-Wei general books
|
6
|
60 days
|
60 days
|
|
Gwee Yee Hean general books
|
10
|
60 days
|
60 days
|
|
Tay Lian Soo Collection
|
5
|
60 days
|
60 days
|
|
RICEC general books
|
10
|
60 days
|
60 days
|
|
WS general books
|
10
|
60 days
|
60 days
|
|
Periodicals (Main Lib)
|
8
|
14 days
|
Not allowed
|
|
Periodicals (SXL)
|
8
|
14 days
|
Not allowed
|
|
Reference books
|
5
|
7 days
|
7 days
|
|
Reserve books
|
8
|
7 days
|
Not allowed
|
|
Closed stack AV materials
|
2 (max. 8 copies)
|
7 days
|
7 days
|
|
Open stack AV materials
|
2 (max. 8 copies)
|
7 days
|
7 days
|
|
Current periodicals
|
Borrow within 30 minutes before the library closes and return within 1 hour after the library opens on the following day
|
|
Part Time Lecturer and Staff
|
Library general books
|
15
|
30 days
|
30 days
|
|
MCL general books
|
8
|
30 days
|
30 days
|
|
TCM general books
|
15
|
30 days
|
30 days
|
|
TCM reference books
|
2
|
7 days
|
7 days
|
|
TCM reserve books
|
5
|
7 days
|
Not allowed
|
|
Shuxianglou general books
|
8
|
30 days
|
30 days
|
|
Ai-Wei general books
|
5
|
30 days
|
30 days
|
|
Gwee Yee Hean general books
|
8
|
30 days
|
30 days
|
|
Tay Lian Soo Collection
|
5
|
30 days
|
30 days
|
|
RICEC general books
|
8
|
30 days
|
30 days
|
|
WS general books
|
8
|
30 days
|
30 days
|
|
Periodicals (Main Lib)
|
5
|
14 days
|
Not allowed
|
|
Periodicals (SXL)
|
5
|
14 days
|
Not allowed
|
|
Reference books
|
2
|
7 days
|
7 days
|
|
Reserve books
|
5
|
7 days
|
Not allowed
|
|
Closed stack AV materials
|
2 (max. 8 copies)
|
7 days
|
7 days
|
|
Open stack AV materials
|
2 (max. 8 copies)
|
7 days
|
7 days
|
|
Current periodicals
|
Borrow within 30 minutes before the library closes and return within 1 hour after the library opens on the following day
|
|
Researcher
|
Library general books
|
20
|
30 days
|
Not allowed
|
|
MCL general books
|
20
|
30 days
|
Not allowed
|
|
MCL closed stack books
|
20
|
14 days
|
Not allowed
|
|
Gwee Yee Hean general books
|
20
|
30 days
|
Not allowed
|
|
Shuxianglou general books
|
20
|
30 days
|
Not allowed
|
|
TCM general books
|
20
|
30 days
|
Not allowed
|
|
RICEC general books
|
20
|
30 days
|
Not allowed
|
|
WS general books
|
20
|
30 days
|
Not allowed
|
|
Post- graduate
|
Library general books
|
15
|
30 days
|
30 days
|
|
MCL general books
|
8
|
30 days
|
30 days
|
|
TCM general books
|
15
|
30 days
|
30 days
|
|
Shuxianglou general books
|
8
|
30 days
|
30 days
|
|
Ai-Wei general books
|
5
|
30 days
|
30 days
|
|
Gwee Yee Hean general books
|
8
|
30 days
|
30 days
|
|
Tay Lian Soo Collection
|
5
|
30 days
|
30 days
|
|
RICEC general books
|
8
|
30 days
|
30 days
|
|
WS general books
|
8
|
30 days
|
30 days
|
|
Periodicals (Main Lib)
|
5
|
3 days
|
Not allowed
|
|
Periodicals (SXL)
|
5
|
3 days
|
Not allowed
|
|
Open stack AV materials
|
1 (max. 4 copies)
|
3 days
|
Not allowed
|
|
Reserve books
|
1
|
2 hours with deposit
|
Not allowed
|
|
Student
|
Library general books
|
10
|
14 days
|
14 days
|
|
MCL general books
|
5
|
14 days
|
14 days
|
|
TCM general books
|
10
|
14 days
|
14 days
|
|
Shuxianglou general books
|
5
|
14 days
|
14 days
|
|
Ai-Wei general books
|
4
|
14 days
|
14 days
|
|
Gwee Yee Hean general books
|
5
|
14 days
|
14 days
|
|
Tay Lian Soo Collection
|
5
|
14 days
|
14 days
|
|
RICEC general books
|
5
|
14 days
|
14 days
|
|
WS general books
|
5
|
14 days
|
14 days
|
|
Periodicals (Main Lib)
|
4
|
3 days
|
Not allowed
|
|
Periodicals (SXL)
|
4
|
3 days
|
Not allowed
|
|
Open stack AV materials
|
1 (max. 4 copies)
|
3 days
|
Not allowed
|
|
Reserve books
|
1
|
2 hours with deposit
|
Not allowed
|
|
Visiting Scholar
|
Library general books
|
5
|
7 days
|
Not allowed
|
|
Back issue periodicals
|
5
|
7 days
|
Not allowed
|
|
TCM general books
|
5
|
7 days
|
Not allowed
|
|
Shuxianglou general books
|
5
|
7 days
|
Not allowed
|
|
Gwee Yee Hean general books
|
5
|
7 days
|
Not allowed
|
|
Tay Lian Soo general books
|
5
|
7 days
|
Not allowed
|
|
RICEC general books
|
5
|
7 days
|
14 day
|
|
WS general books
|
5
|
7 days
|
Not allowed
|
3. Renewal period:
|
Category
|
Type of Materials
|
Renewal Period
|
|
Student
|
Library general books
|
14 days
|
|
MCL general books
|
14 days
|
|
TCM general books
|
14 days
|
|
Shuxianglou general books
|
14 days
|
|
Ai-Wei general books
|
14 days
|
|
Tay Lian Soo Collection
|
14 days
|
|
Gwee Yee Hean general books
|
14 days
|
|
RICEC general books
|
14 days
|
|
WS general books
|
14 days
|
|
Post-graduate
|
Library general books
|
30 days
|
|
MCL general books
|
30 days
|
|
TCM general books
|
30 days
|
|
Shuxianglou general books
|
30 days
|
|
Ai-Wei general books
|
30 days
|
|
Tay Lian Soo Collection
|
30 days
|
|
Gwee Yee Hean general books
|
30 days
|
|
RICEC general books
|
30 days
|
|
WS general books
|
30 days
|
|
Lecturer and Staff
|
Library general books
|
60 days
|
|
MCL general books
|
60 days
|
|
TCM general books
|
60 days
|
|
TCM reference books
|
7 days
|
|
Shuxianglou general books
|
60 days
|
|
Ai-Wei general books
|
60 days
|
|
Tay Lian Soo Collection
|
60 days
|
|
Gwee Yee Hean general books
|
60 days
|
|
RICEC general books
|
60 days
|
|
WS general books
|
60 days
|
|
Reference books
|
7 days
|
|
Open stack AV materials
|
7 days
|
|
Closed stack AV materials
|
7 days
|
|
Part Time Lecturer and Staff
|
Library general books
|
30 days
|
|
MCL general books
|
30 days
|
|
TCM general books
|
30 days
|
|
TCM reference books
|
7 days
|
|
Shuxianglou general books
|
30 days
|
|
Ai-Wei general books
|
30 days
|
|
Tay Lian Soo Collection
|
30 days
|
|
Gwee Yee Hean general books
|
30 days
|
|
RICEC general books
|
30 days
|
|
WS general books
|
30 days
|
|
Reference books
|
7 days
|
|
Open stack AV materials
|
7 days
|
|
Closed stack AV materials
|
7 days
|
3.1 Users can renew the items for one time. Renewal must be made before or on the last day of the loan period.
3.2 All users have to renew their checked-out items via the library online system. Renewal action will be denied if:
3.2.1 The item to be renewed is already overdue
3.2.2 The item has been reserved.
3.2.3 Loan Privileges have been suspended.
3.3 Teaching staff can apply for Long Term Loan (refer to Long Term Loan).
4. Overdue:
4.1 When the loan period of a checked-out item expires, the user’s Loan Privileges will be suspendeduntil the user returns the item including a fine for overdue.
5. Overdue Notice:
5.1 The responsibility of returning books on time lies with the borrower. When the loan period expires, an overdue notice will be sent to the borrower.
5.2 Under specific circumstances, the Library reserves the right to recall the checked-out items from the borrower.
6. Fine:
6.1 Borrowers with overdue items are subjected to a fine of RM0.50/ book per day and RM1.00/ audio visual copy per day. The fine for each overdue item of temporary ID deposit borrowing is RM1.00 per hour.
6.2 Loan Privileges will be withheld until the fine is settled. The Library reserves the right to take appropriate punitive action against the debtor.
7. Lost books:
7.1 Borrowers who fail to return any checked-out items must report to the Library immediately and make a payment of RM5.00 (non-returnable) as processing fee.
7.2 Accumulated fines have to be paid together with the cost for compensation.
7.3 Book replacement :
7.3.1 Replace the lost book with the same book.
7.3.2 If a borrower fails to replace it with the same book, a similar subject would be acceptable, by ensuring that the conditions below are met:
7.3.2.1 It is not in the library’s collections
7.3.2.2 Has legal copyright
7.3.2.3 For latest edition, the price must not be lower than the lost item
7.3.2.4 Hard cover cannot be replaced by soft cover
7.3.3 All replacement books must be approved by the librarian before they are accepted.
7.3.4 For cash compensation, refer to ‘Charges for Lost Material’.
7.3.5 A borrower will be given three weeks’ grace period to buy a replacement book. After this period, the borrower will be charged with the accumulated fines (RM 1.00 per day) counting from the end of the grace period until the day of replacing.
8. School leavers:
8.1 Students who are leaving the school have to return all the checked-out items and settle the accumulated fines before leaving. Otherwise, their certificates will be withheld.
8.2 The Loan Privileges for a leaving staff will beterminated two weeks before their resignation date. All the checked-out items must be returned before leaving. The Libraryreserves the right to request the Department ofAccount and Finance to withhold their salary until all the checked-out items are returned.
9. If a borrower fails to return a checked-out item, the Library reserves the right to take appropriate punitive action againstthe borrower.
10. The regulations and any subsequent amendments shall be approved by the President before they are presented for implementation.
11. Users who infringe the rules and regulations will lose their Library Privileges. The Library reserves the right to amend these rules from time to time.
External Membership
• Application Procedures
• Application Form
• Borrowing Priviledges
• Refund Form